Hi Bob
SU25 screen or table PRGN_STAT will show the last date the job was executed. Also, for the Step 2A entry for preparing table you will see if it's been run when the release number is same as current release.
Steps 2A automatically updates SU24 (USOBT_C and USOBX_C) where SAP via SU22 (USOBT and USOBX) has made a change but the customer has never maintained the transaction/application in SU24. I find the "prepares tables" is misleading as it is actually making changes to SU24 and not putting them in a transport for you to easily identify. If the contract ran this step you will see their User Id against changes in the USOBT_C/USOBX_C and USOBT_CD and USOBX_CD tables. This step will not require a transport.
Step 2B will show the rest of the transactions/applications where SAP did make a change in their SU22 but the customer has also maintained. In this case, the customer has to review each transaction and decide if they want to adopt SAP proposals. SU24 is embedded within the SU25 screen - if you make a change and press save you will be prompted to add this to a transport. Again, refer to same tables in SU24 for identifying changes. You should be able to rerun this step and see any transactions left to maintain (not sure if relying on PRGN_STAT timestamp).
For Step 2C, this relies on execution dates in the PRGN_STAT table. If you have rerun Step 2A you may no longer see impacted roles. The roles appear in this list if a transaction in Step 2A or 2B exists in the role menu. If you re-ran Step 2A you can either modify PRGN_STAT table and back date the data or execute program SU2X_COMPARE_ROLES_WITH_DEFLTS and back date to when contract left.
For the yellow authorisation status - AGR_FLAGS gets a setting for FORCE_MIX to identify the roles needs to be adjusted. If the contract ran SU25 their Id will most likely appear against that Id and most likely give you the full list.
As far as the SU24 goes - that link calls transaction SU24 and not other action is taken. It's just to provide a cockpit to maintain. Don't worry if the contractor clicked that link.
Message was edited by: Colleen Lee incomplete sentence - I find the "prepares tables" added:->is misleading as it is actually making changes to SU24 and not putting them in a transport for you to easily identify.